Do you know how to identify what is important from what is urgent?
Urgency is a quality associated with time, which increases as you have less time left until the deadline, and importance is a quality associated with consequences; meaning that a task increases in importance if the consequences of failing at it also increase.
The confusion comes from the fact that when one is locked in the day to day, one can only see the trees and not the forest.
So how is it better to prioritize, by urgency or by importance?
Former US President Eisenhower said that the most urgent decisions are not always the most important, so it is important to first be clear about what our tasks are and then classify them as whether they are important or urgent.
To make the classification, the following Eisenhower matrix can be used:
Important but not urgent: In this task the result is relevant but the resolution time is not.
Urgent and important: In this type of tasks the result is relevant but the resolution time is short.
Neither important nor urgent: The task does not depend on a resolution time and its result will not have a major impact on other tasks or results.
Urgent but not important: We have a short deadline to complete this task, but the result is not relevant.
If you have already identified the urgent tasks, but not their degree of urgency, this formula is very simple and easy to use: 
With this formula we can obtain a number that the closer it is to 0, the less urgent it will be, and the closer it is to 1, the more urgent it will be.
By carrying out this classification you will be able to “evaluate” all your tasks and pending items so that you can plan an agenda saving time and concentrating on priorities and, if necessary, delegate activities.
Another technique used for task management is the GTD scheme, which refers to the fact that people need to clear their minds of their pending tasks, since most mental blocks come from poor planning.
The principles of this technique are:
Collect: Write down everything that needs to be remembered, done or followed up on.
Process: Analyze what each activity requires, for example, whether a task can be delegated, discarded, implemented, etc.
Organize: Categorize tasks into lists as next actions, projects, on hold, someday.
Review: Lists are useless if you don't review progress to see which ones have been accomplished and which haven't.
Do: Stop organizing and start executing.
The final recommendation would be that when you have classified the tasks, you take some time to make a list with the order in which you are going to do them, and do them one at a time so as not to leave any task unfinished.
A person who knows how to prioritize their tasks and pending tasks is undoubtedly a valuable asset for the company, so we invite you to make use of these and other tools to do your job more effectively.